{"id":7098,"date":"2026-10-02T08:00:00","date_gmt":"2026-10-02T06:00:00","guid":{"rendered":"https:\/\/eastwing.nl\/?p=7098"},"modified":"2026-10-09T13:22:28","modified_gmt":"2026-10-09T11:22:28","slug":"can-employer-apply-work-permit-on-behalf-of-employee","status":"publish","type":"post","link":"https:\/\/eastwing.nl\/en\/can-employer-apply-work-permit-on-behalf-of-employee\/","title":{"rendered":"Can an Employer Apply for a Work Permit on Behalf of an Employee?"},"content":{"rendered":"<p>Yes, an employer can apply for a work permit on behalf of an employee. In the Netherlands, this is even mandatory: the employer must apply for the work permit (TWV) from the UWV before a non-EU\/EEA employee may begin working. The employee cannot do this themselves. The employer bears full responsibility for the application and must meet all requirements, including the labour market test and correct salary agreements.<\/p>\n<h2>What is a work permit and when is it required?<\/h2>\n<p>A work permit, officially the <strong>tewerkstellingsvergunning (TWV)<\/strong>, is a permit that employers in the Netherlands need in order to hire employees from countries outside the EU\/EEA. This permit is mandatory before the employee may begin working.<\/p>\n<p>As an employer, you need a TWV when you want to hire an employee from a country outside the European Union, the European Economic Area, or Switzerland. For employees from EU\/EEA countries, no work permit in the Netherlands is required, as they are free to work within the European Union.<\/p>\n<p>There are exceptions to the TWV requirement. If you work with the highly skilled migrant scheme and are recognised as a sponsor, you do not need to apply for a separate work permit. Exemptions also apply to certain roles and situations, such as for interns, seasonal workers under specific conditions, or employees falling under an intra-corporate transfer. Depending on the length of stay, an application for a residence permit with the IND is often still required. In many cases, the residence permit grants the right to work for the sponsor.<\/p>\n<h3>For which nationalities does the TWV requirement apply?<\/h3>\n<p>The TWV requirement applies to employees from all countries outside the EU\/EEA and Switzerland. This includes employees from Asian countries, Africa, South America, and other regions. The requirement applies regardless of education level or job title, unless a specific exemption applies.<\/p>\n<h2>How does an employer apply for a work permit?<\/h2>\n<p>As an employer, you submit the work permit application to the <strong>UWV (Uitvoeringsinstituut Werknemersverzekeringen)<\/strong>. You must do this before the employee begins working. The process consists of several steps that you must carefully follow.<\/p>\n<p>You start the application via the UWV&#8217;s online portal. Here you enter all details about yourself as the employer, the position, and the employee. The UWV then checks whether you meet all the requirements and carries out a labour market test to determine whether no suitable candidates are available on the Dutch or European labour market.<\/p>\n<p>The processing time for a TWV application is approximately five weeks after receipt of the complete application. It is important to start the application in good time so that the employee can begin on the desired start date. An incomplete application may result in a longer processing time.<\/p>\n<h3>Steps in the application process<\/h3>\n<ul>\n<li>Check whether you as an employer meet all the requirements<\/li>\n<li>Gather all required documents from yourself and the employee<\/li>\n<li>Register the vacancy with the UWV for the labour market test, if required for the type of TWV<\/li>\n<li>Submit the complete application via the online portal<\/li>\n<li>Wait for the UWV&#8217;s decision<\/li>\n<li>Inform the employee of the outcome<\/li>\n<\/ul>\n<p>As an employer, you must also meet specific requirements. You must be registered with the Chamber of Commerce, have no outstanding tax or premium payment arrears, and must not have received any fines in recent years for violations of the Foreign Nationals Employment Act.<\/p>\n<h2>What documents are required for the application?<\/h2>\n<p>For a complete work permit application, you need various documents from both yourself as the employer and from the employee. It is important to submit all documents completely and correctly to avoid delays.<\/p>\n<p>From the employee you need: a valid passport or identity document, diplomas and certificates demonstrating education and experience, and a signed employment contract. The employment contract must comply with Dutch collective labour agreement (CAO) conditions and must state at least the statutory minimum wage applicable to the role.<\/p>\n<p>As the employer, you provide: a recent extract from the Chamber of Commerce, proof that you have no outstanding tax or premium payment arrears, a detailed job description, and documentation regarding the labour market test. You must be able to demonstrate that you have sufficiently advertised the vacancy and that no suitable candidates are available.<\/p>\n<h3>Overview of required documents<\/h3>\n<table>\n<tbody>\n<tr>\n<th>Document<\/th>\n<th>Provided by<\/th>\n<th>Purpose<\/th>\n<\/tr>\n<tr>\n<td>Copy of passport<\/td>\n<td>Employee<\/td>\n<td>Proof of identity<\/td>\n<\/tr>\n<tr>\n<td>Diplomas and certificates<\/td>\n<td>Employee<\/td>\n<td>Proof of qualifications<\/td>\n<\/tr>\n<tr>\n<td>Employment contract<\/td>\n<td>Employer and employee<\/td>\n<td>Terms of employment<\/td>\n<\/tr>\n<tr>\n<td>Chamber of Commerce extract<\/td>\n<td>Employer<\/td>\n<td>Company details<\/td>\n<\/tr>\n<tr>\n<td>Job description<\/td>\n<td>Employer<\/td>\n<td>Role description<\/td>\n<\/tr>\n<tr>\n<td>Labour market test evidence<\/td>\n<td>Employer<\/td>\n<td>Vacancy publication<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Please note that all foreign documents must be officially translated into Dutch or English. In some cases, a Nuffic evaluation of the diploma is also required.<\/p>\n<h2>What are the employer&#8217;s responsibilities during the process?<\/h2>\n<p>As an employer, you bear <strong>full responsibility<\/strong> for the work permit application and compliance with all requirements. You are obliged to follow the correct procedures and ensure that all information is accurate and complete.<\/p>\n<p>For a standard work permit application, you must carry out a labour market test by advertising the vacancy for at least five weeks on relevant platforms and with the UWV. This demonstrates that you have seriously searched for suitable candidates within the Netherlands and the EU before seeking to hire a non-EU\/EEA employee. For other types of work permits, this is not necessarily a requirement.<\/p>\n<p>The salary conditions you offer must comply with Dutch legislation. This means you must pay at least the statutory minimum wage and adhere to the collective labour agreement (CAO) conditions applicable to the role and sector. The UWV checks this strictly during the application process.<\/p>\n<h3>Compliance and communication<\/h3>\n<p>You are responsible for complying with all Dutch employment regulations. This includes correct tax deductions, social insurance contributions, and working conditions. Violations can result in fines and the revocation of future work permits.<\/p>\n<p>During the waiting period, you keep the employee informed of progress. The employee may not begin working until the work permit has been granted. Starting earlier is illegal and can result in substantial fines for you as the employer.<\/p>\n<p>If you regularly hire international employees, it may be beneficial to engage <a href=\"https:\/\/eastwing.nl\/en\/services\/immigration\/\">immigration support<\/a>. This helps you to follow all procedures correctly and avoid costly mistakes.<\/p>\n<h2>Can an employee apply for a work permit themselves?<\/h2>\n<p>No, in most cases an employee <strong>cannot apply for a work permit<\/strong> for themselves. The Dutch system is employer-driven, meaning the employer is responsible for applying for the TWV. This is an important difference from some other countries.<\/p>\n<p>The reason for this is that the employer must demonstrate that the position is necessary and that no suitable candidates are available on the Dutch or European labour market. The employer has the company information and can carry out the labour market test, which the employee cannot.<\/p>\n<p>There are some exceptions where employees can take action themselves. Graduates from a Dutch university or university of applied sciences can make use of the orientation year for graduates. During this year, they may work without a TWV while searching for a job that matches their level of education.<\/p>\n<h3>Other situations without an employer-driven system<\/h3>\n<p>If, as an employee, you hold a residence permit for other purposes, such as family reunification or asylum, you may under certain conditions work without your employer needing to apply for a separate TWV. Your residence permit will then state whether you are permitted to work and under what conditions.<\/p>\n<p>For highly skilled professionals, the highly skilled migrant scheme exists. In this case, the employer, as a recognised sponsor, applies for a combined residence and work permit. This is not a standard TWV, but a different type of permit with different conditions and benefits.<\/p>\n<p>If you have questions about which procedure applies to your situation, you can always <a href=\"https:\/\/eastwing.nl\/en\/contact\/\">contact<\/a> us for tailored advice.<\/p>\n<h2>Conclusion<\/h2>\n<p>Applying for a work permit in the Netherlands is an employer responsibility that requires careful preparation and knowledge of the regulations. As an employer, you are obliged to apply for the TWV from the UWV before your employee from a non-EU\/EEA country may begin working. This process involves gathering documents, carrying out a labour market test, and meeting all Dutch employment conditions.<\/p>\n<p>In most cases, the employee cannot apply for a work permit themselves, as the system is employer-driven. There are exceptions, such as the orientation year for graduates or when someone already holds a residence permit for other purposes.<\/p>\n<p>At Eastwing, we help employers and international professionals with all aspects of immigration and work permits. We ensure that your application is complete and correct, helping you avoid delays and enabling your new employee to start on time. Contact us for personal guidance with your work permit application.<\/p>\n<div class=\"wp-block-seoaic-faq-block\">\n    <h2 class=\"seoaic-faq-section-title\">Frequently Asked Questions<\/h2>\n            <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                What happens if my TWV application is rejected?            <\/h3>\n            <p class=\"seoaic-answer\">\n                If your application is rejected, you will receive a reasoned decision from the UWV explaining why the application was refused. You can submit an objection against this decision within six weeks if you disagree with the rejection. It is important to carefully analyse the grounds for rejection and correct any errors before submitting a new application or filing an objection. Professional immigration support can help increase your chances with a renewed application.            <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                How much does it cost for an employer to apply for a work permit?            <\/h3>\n            <p class=\"seoaic-answer\">\n                The UWV does not charge fees for a TWV application. In addition to any fees, there may be extra costs for translating and legalising documents, and possibly for professional support with the application.            <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                Can I extend a work permit and how do I do that?            <\/h3>\n            <p class=\"seoaic-answer\">\n                Yes, you can extend a TWV if the employee continues working for you. You must submit the extension application at least five weeks before the current permit expires to the UWV. The conditions for an extension are largely the same as for the initial application, but the labour market test may be simplified in some cases. Make sure that all employment conditions still comply with the legal requirements and that you as an employer have not committed any violations.            <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                Can an employee with a TWV switch employers?            <\/h3>\n            <p class=\"seoaic-answer\">\n                No, a TWV is always linked to a specific employer and position. If the employee wishes to work for a different employer, the new employer must apply for a new TWV. The employee may not begin working for the new employer until this new work permit has been granted. It is not possible to transfer an existing TWV to another employer.            <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                What are the most common mistakes in a TWV application and how can I avoid them?            <\/h3>\n            <p class=\"seoaic-answer\">\n                The most common mistakes are: incomplete documentation, an insufficiently conducted labour market test (vacancy advertised for too short a period or on the wrong platforms), salary agreements that are too low and do not meet collective labour agreement (CAO) standards, and missing translations or legalisations of foreign documents. Avoid these mistakes by starting well in advance, carefully checking all documents, and advertising the vacancy broadly for at least five weeks. Using a checklist or engaging professional assistance significantly reduces the risk of errors.            <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                How long is a work permit valid and what happens afterwards?            <\/h3>\n            <p class=\"seoaic-answer\">\n                A TWV is usually granted for a maximum of 90 days, but some types of TWVs can be issued for a longer period with a maximum of three years; however, the validity period depends on the duration of the employment contract. If the contract is for a fixed term, the TWV is granted for that period.             <\/p>\n        <\/div>\n                <div class=\"seoaic-faq-item\">\n            <h3 class=\"seoaic-question\">\n                What are my obligations as an employer after the work permit has been granted?            <\/h3>\n            <p class=\"seoaic-answer\">\n                After the permit is granted, you remain obliged to comply with all employment conditions, including the agreed salary, working hours, and working conditions. You must report any changes in the employment situation (such as a change of role, salary reduction, or dismissal) to the UWV. You are also required to maintain records demonstrating that you comply with all conditions. The UWV and the Inspectorate SZW may carry out inspections, and in the event of violations you risk fines and exclusion from future work permits.            <\/p>\n        <\/div>\n        <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Employers are required to apply for work permits for non-EU employees. Learn how the TWV process works and which documents you need.<\/p>\n","protected":false},"author":2,"featured_media":4706,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[51],"tags":[],"class_list":["post-7098","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-immigration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Can an Employer Apply for a Work Permit on Behalf of an Employee? - Eastwing<\/title>\n<meta name=\"description\" content=\"Yes, employers must apply for work permits for non-EU employees. 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